Privacy Policy

Privacy Policy Notice

The policy: This privacy policy notice is served by Allezsportives under the website; www.allezsportives.co.uk. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information through the business and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing / using this website, and or refrain from submitting your personal data to us.

Policy key definitions:

  • “I”, “our”, “us”, or “we” refer to the business, Allezsportives.
  • “you”, “the user” refer to the person(s) using this website.
  • GDPR means General Data Protection Act.
  • PECR means Privacy & Electronic Communications Regulation.
  • ICO means Information Commissioner’s Office.
  • Cookies mean small files stored on a users computer or device.

Key principles of GDPR:

Our privacy policy embodies the following key principles; (a) Lawfulness, fairness and transparency, (b) Purpose limitation, (c) Data minimisation, (d) Accuracy, (e) Storage limitation, (f) Integrity and confidence, (g) Accountability.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

  • Lawful basis: Consent
    Where our purpose for processing is: To provide information or services.
    Which is necessary because: You have given consent to do so.
    We process your information in the following ways: To provide essential information about purchased services. We will also use your information to tailor and inform you of our services.
  • Lawful basis: Contract
    Where our purpose for processing is: Providing you information in relation to services purchased from us.
    Which is necessary because: Following your purchase or registration for one of our events or related services, we will need to use the details that you have provided to issue you with your event details.
    We process your information in the following ways: To make contact with you and provide you with the necessary documentation for your purchase event or service.

    Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
    Sharing your information: We share your personal information with carefully selected partners and third parties which we trust to work with however we do not take responsibility for the content (or information contained) within any linked website so please refer to their own privacy policies for their details.

    • Resultsbase who process and manage the admin (including payment collection) for our events www.resultsbase.net.
    • Mailchimp our Email Service Provider which manages our service and marketing communications.
    • Ride with GPS provides maps, analysis, recording, and sharing services for users bike rides www.ridewithgps.com.
    • Scimitar Sports provide cycling/sporting wear/items as required for events and/or individual client orders www.scimitarsports.com

We will not share your information with any third parties for the purposes of direct marketing.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Internet cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use are;

Necessary

Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

  • Cookie name – PHPSESSID

Purpose – Preserves user session state across page requests.

Statistics

Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.

  • Cookie name –  _ga

Purpose – Registers a unique ID that is used to generate statistical data on how the visitor uses the web site.

  • Cookie name – _gat

Purpose – Used by Google Analytics to throttle request rate

  • Cookie name – _gid

Purpose – Registers an unique ID that is used to generate statistical data on how the visitor uses the web site.

  • Cookie name – collect

Purpose – Used to send data to Google Analytics about the visitor’s device and behaviour. Tracks the visitor across devices and marketing channels.

  • Cookie name – p.gif

Purpose – Keeps track of special fonts used on the web site for internal analysis. The cookie does not register any visitor data.

Marketing

Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third party advertisers.

  • Cookie name – __widgetsettings

Purpose – Used for targeted advertising.

  • Cookie name – i/jot

Purpose – Sets an unique ID for the visitor, that allows third party advertisers to target the visitor with relevant advertisement. This pairing service is provided by third party advertisement hubs, which facilitates real-time bidding for advertisers.

  • Cookie name – local_storage_support_test

Purpose – The cookie is used in context with the local-storage function in the browser. This function allows the website to load faster by pre-loading certain procedures.

 

  • Cookie name – _rwgps_3_session

Purpose – Used only for site administration, as well as for analysis of website usage and trends. This information does not identify individual users.

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Fair & Transparent Privacy Explained

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Email marketing messages & subscription

Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal data” above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.

Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.

Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences.

Our EMS provider is; Mailchimp. We hold the following information about you within our EMS system;

  • Email address
  • Name
  • I.P address
  • Geo location
  • Subscription time & date
  • Analytics history